Procurement and tendering in construction: a guide to success

Are you currently in the process of procurement and tendering in construction but don’t know how to be successful? Tendering can be hard especially in the construction industry as it’s such a competitive market. If you’re sitting scratching your head, wondering how is this achievable, we can help you! We’ve put together a guide on how to be successful in procurement and tendering in construction.

The process of procurement and tendering in construction 

Buyers may require a supplier for a contract for a number of reasons including:

• Supply of goods
• Works
• Utilities
• Services.

The process starts with an invitation to tender (ITT). This will include a letter to invite interested parties to tender. It will include the following:

• Pre-construction information
• Contract
• Tendering pricing document
• Design drawings
• Any other specifications.

For buyers that use pre-qualification questionnaires (PQQs), they should be completed before the invitation to tender is released. PAS91 is a standardised PQQ in the construction industry.

What’s included in the bid response?

When submitting the bid response for construction contracts in the UK, the buyer is expecting a number of things in your response. These will include:

• Tender pricing document – supplier’s rates, costs and totals
• Construction phase plan – outlining how to deal with health and safety procedures
• Design proposals
• Programme of works highlighting the order in which tasks will be carried out
• Any procedures that need to take place during the project
• Demonstration of capability – what is your methodology?
• Management organisation
• Plant and labour resources and how you will source them
• Examples of contracts you have won in the past
• References and reviews from other completed projects.

Tips for success in procurement and tendering in construction

Be the Most Economically Advantageous Tender (MEAT)

Each bid for construction contracts in the UK will be evaluated in the same way. This is known as MEAT. The buyer is looking to award the contractor who can provide the best value throughout their bid. This doesn’t necessarily mean being the cheapest. You want to provide added value to the building works.

Meet the specifications

If you don’t meet the specification or requirements the buyer is asking for you won’t be successful. The buyer wants someone who can deliver exactly what they are asking for. They want you to back up what you’re saying with evidence and examples. Some examples may include:

• References from clients
• Before and after photos of a project
• Awards and nominations
• Completed risk assessments.

If the buyer is asking for a 500-word answer for one of the questions writing one paragraph won’t suffice. If they’ve asked for that many words, they are expecting a detailed answer. The buyer wants you to demonstrate why you should in the bid. The more in-depth answer you provide, the better you will score against the evaluation criteria.

Allow yourself plenty of time 

The tendering process is very time-consuming, and people often misjudge that. When bidding for construction tenders, there several things to think about. You may be asked to present a drawing schedule or design drawings as part of your bid. This will take up more time than you think. We advise planning in advance so you can allocate sufficient time for each part of the process. If you rush your bid, it won’t reach its full potential.

Get feedback

If you have been unsuccessful with a bid, you need to know where you went wrong so ask for feedback. It’s important to find out where you lost out on marks and how you can improve for next time. Some examples of where you may have lost marks include:

• Your pricing wasn’t right
• You didn’t understand the questions fully
• You didn’t provide enough case studies
• Not concise or clear.

Proofread

We can’t stress enough how important it is to check over your work multiple times. It can be easy to make mistakes when you’re working through a long document. But not taking the time to proofread it before submitting it would be a bigger mistake. You will lose marks if you submit a bid that has spelling mistakes or grammatical errors. We suggest asking someone else to check over your work. A second pair of eyes may spot mistakes you missed. Be sure to put plenty of time aside to proofread.

Need help with procurement and tendering in construction?

Finding the right tender for your business can take a large amount of time out of your day. There are thousands of websites posting multi-sector opportunities and searching for leads can turn into a full-time job. Each one may have its own portal, login or password. Luckily for you, we have a solution.

Construction Tenders is one centralised and easy-to-navigate portal hosting exclusive, public and private construction leads and tendering opportunities. Gone are the days of relying on inaccurate CPV Codes! Our Opportunity Trackers manually search and upload tenders from thousands of websites across the UK. You’re able to filter and search the results by budget, keyword, location and more, streamlining the process.

A subscription to Construction Tenders offers your business:

• Access to all unique, private and public sector opportunities within the construction industry.
• An on-hand Account Manager to answer any questions you may have about competitive tendering in construction.
• A daily email bulletin sent straight to your inbox when new construction tenders are uploaded that day.
• Discounted support from Hudson Succeed, our bid writing division.
• 20-minutes for free consultancy with one of our Bid Writers each month.

We also source opportunities for services including;

• Civil Engineering Tenders
• Health & Safety Tenders
• Cable Laying Tenders
• Structural Engineering Tenders
• Electrical Tenders
• Building Works
• Joinery Tenders
• Architectural Tenders
• Refurbishment Tenders
• Brickwork Tenders
• Small Construction Tenders
• Surveying Tenders
• Demolition Tenders
• Flooring Tenders
• Glass Tenders
• M&E
• Cost Consultancy
• Painting Contracts
• Decorating Tenders
• Masonry and many more.

Get in touch to find out how we can help your business grow.